DATA PRIVACY NOTICE

Oasis Church, South Elmsall

  1. Your personal data – what is it?

    Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

  2. Who are we?

    Oasis Church, South Elmsall is a data controller (contact details below). This means we decide how your personal data is processed and for what purposes.

  3. How do we process your personal data?

    Oasis Church, South Elmsall complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: –
• maintain our list of church members and regular attenders
• provide pastoral support for members and others connected with our
church
• provide services to the community including Toddlers, Youth, Seniors, Palms Coffee Lounge, etc
• safeguard children, young people and adults at risk
• recruit, support and manage staff and volunteers
• undertake administration and research
• maintain our accounts and records
• promote our goods, events and services
• maintain the security of property and premises
• respond effectively to enquirers and handle any complaints

  1. What is the legal basis for processing your personal data?

    • Explicit consent of the data subject so that we can keep you informed about news, events, activities and services, provide pastoral support, manage church activities and process your gift aid donations.
    • Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
    • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: –
    o the processing relates only to members or former members (or those who have regular contact with us in connection with those purposes); and
    o there is no disclosure to a third party without consent.

  2. Sharing your personal data

    Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties with your consent.

  3. How long do we keep your personal data?

    We keep your personal data for as long as we have consent and we are required to retain gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and registers of marriage permanently.

  4. Your rights and your personal data
    Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
    • The right to request a copy of your personal data which Oasis Church, South Elmsall holds about you
    • The right to request that Oasis Church, South Elmsall corrects any personal data if it is found to be inaccurate or out of date
    • The right to request your personal data is erased where it is no longer necessary for Oasis Church, South Elmsall to retain such data
    • The right to withdraw your consent to the processing at any time
    • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, known as the right to data portability, where applicable. [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means]
    • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing
    • The right to object to the processing of personal data where applicable. [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
    • The right to lodge a complaint with the Information Commissioners Office
  5. Further processing
    If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
  6. Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the Church Office on 01977 648 394 or email ian@oasischurchse.co.uk. Alternatively, you can write to Oasis Church, 10a Exchange St. South Elmsall, Pontefract, WF9 2RD

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

 

USE OF THIS WEBSITE

By using our website you consent to collection and use of any information you provide to us by Oasis Church, South Elmsall for the purposes stated at the time of collection. If we amend our privacy policy, any changes will be published on this website. If at any time you wish to update the information which we hold about you, or if you wish to stop receiving information from Oasis Church, South Elmsall, please contact us.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

 

EU COOKIE DIRECTIVE

From 26 May 2011 a new European Union directive requires us to gain the consent of our users to download cookies on to their machines.

There are various methods we could use to gain users consent. For example, we could use pop-ups; prompting users to tick a box to confirm they give permission for us to download cookies on their machine. Alternatively, we could use an online form that all users must complete before using the website.

We consider both of these solutions as obtrusive. We want our users to find information and services quickly. Therefore, we have taken the decision to promote how we use cookies on our website instead. This will enable users to make an informed decision whether they want to disable this feature. There are links on our terms and conditions and disclaimer pages which are in the footer of every web page pointing to this information.

 

What is a Cookie?

Information may be sent to your computer in the form of an Internet “cookie” to allow our servers to monitor your requirements. The cookie is stored on your computer. Our server may request that your computer return a cookie to it. These return cookies do not contain any information supplied by you or any personally identifiable information about you.

Such measures are necessary to allow Oasis Church, South Elmsall to measure the usability of the systems, which will help to continually improve user experience of our websites. Your browser software should however enable you to block cookies if you wish to. For more information about cookies, please visit www.allaboutcookies.org.

Strictly Necessary Cookies
These cookies are essential in order to enable you to move around the website and use its features, such as accessing secure areas of the website. Without these cookies services you have asked for, like shopping baskets or e-billing, cannot be provided.

Performance Cookies
These cookies collect information about how visitors use a website, for instance which pages visitors go to most often, and if they get error messages from web pages. These cookies don’t collect information that identifies a visitor. All information these cookies collect is aggregated and therefore anonymous. It is only used to improve how a website works.

Functionality Cookies
These cookies allow the website to remember choices you make (such as your user name, language or the region you are in) and provide enhanced, more personal features. For instance, a website may be able to provide you with local weather reports or traffic news by storing in a cookie the region in which you are currently located.

These cookies can also be used to remember changes you have made to text size, fonts and other parts of web pages that you can customise. They may also be used to provide services you have asked for such as watching a video or commenting on a blog. The information these cookies collect may be anonymised and they cannot track your browsing activity on other websites.

Targeting or Advertising Cookies
Oasis Church, South Elmsall respects our users and does not include advertising on this site. As such, we will not set or monitor any form of tracking or advertising cookie on your machine.

Google Analytics
Oasis Church, South Elmsall uses Google Analytics, a web analytics service provided by Google. Google Analytics collects first party cookies, which are text files placed on your computer to collect standard internet log information and visitor behaviour. This information is sent to Google and is used to evaluate how our website is being used. This enables Oasis Church, South Elmsall to compile statistical reports. A full list of cookies used by Google Analytics and explanations on how these work are available on the Google code website.

Oasis Church, South Elmsall does not collect (nor allow any third party to collect) personally identifiable information of visitors to our site. We will not associate any data gathered with any personally identifying information. We will not link or seek to link an IP address with the identity of a computer user. In short, Google Analytics doesn’t identify who you are, but it does track your movements on our websites.

How to Disable Cookies
You can stop cookies being downloaded on to your computer by selecting the appropriate settings on your browser. However please note that if you do this you may not be able to use the full functionality of this website. There is more information about cookies, including how to delete them on the website www.aboutcookies.org. You may also opt out of being tracked by Google Analytics.